The year is racing by and with only 7 weeks left until Christmas – now is the time to get cracking on your Christmas party or function!
The key to successful festive celebrations is forward thinking, so with Christmas only weeks away, we’ve put together our top tips for planning your Festival season event.
Get your invites out early
They don’t call Christmas the silly season for nothing! December is a crazy time for people both personally and professionally so make sure your invitations are out nice and early so you can be firmly in your guest’s diaries.
Make a good impression
Obviously if you are planning a work Christmas party the theme and atmosphere will be all things Christmas – we’re sure there will be a spot of red and green somewhere! But creating a memorable atmosphere comes down to all the smaller details as well including invitations, tables, chairs, lighting and decorations.
You don’t need to spend a fortune to make a great impression – simply selecting a dedicated theme and carrying this through all aspects of the event from invitations through to decorations and catering is a great way to add affordable “wow” factor to your event.
Be weather ready
History tells us that December weather is unpredictable so our advice is to make sure you are weather ready. Choose venues with all weather options and negotiate for “back up” space accordingly. If you are having your event outdoors, ensure the space is rain friendly – think marquee coverage (with walls!), flooring, non-slip matting etc.
Be sure to also have a clear communications plan in place should you need to communicate venue changes. This might include using SMS messaging for guests or displaying visible venue signage.
It’s hard really to not get caught up in the possibilities that technology presents for event planners! One really great tip that we have for your work Christmas party is to collect pictures from the party and share with colleagues and guests via an online gallery on Picassa, Facebook or Instagram. Social sharing is Christmas caring!
Know Your Responsibilities
After 20 years in the industry, you can imagine when it comes to wild and wonderful Christmas parties – we’ve seen it all. So our advice to all corporate Christmas party planners is to know your responsibilities well in advance of your event.
Christmas parties are a great way to celebrate with co-workers, staff and colleagues but the health and safety of attendees remains an obligation. Many employers forget that they can be liable for staff member’s statements and conduct at work-related events so a little pre-planning will ensure that your Christmas party is remembered for all the right reasons!
Planning your work Christmas party doesn’t need to be stressful. Take these tips on board and create a memorable and most importantly, an enjoyable event for you and all your work colleagues.